ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design 1548-92 implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: It had been formally adopted by over 50 nations and translated into 15 languages.
People and things are connected to the internet and to each other all the time. What we need is 154892- make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to 1489-2 value to our employers and communities through our work of understanding changing recordkeeping needs.
Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.
This was one of the most contentious matters under discussion in the Working Jso. Rather, our preference was to develop a normative statement of what the work of keeping records is154899-2 leave tests of quality or compliance to local or industry standards-setting bodies.
This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.
As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO Without embracing innovation and focusing on the special contributions that we make to accountable, efficient business, now and in the long term, we will simply slide into irrelevance.
In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did as a recordkeeping adviser, trainer and policy maker.
Where does recordkeeping fit into this picture? Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.
It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to uso an analysis of business, requirements and risk to help make a wide variety of decisions about records.
In that time, a few attempts to do this revision had been mounted, only to collapse, perhaps under the weight of expectations. It describes the 15498-2 work that supports the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time.
We understood 15489- our expertise is essential in a connected and information abundant world, with appraisal and access at the heart of our contribution. We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
We intentionally avoided certain things in the revised Standard, in order lso best achieve some of the goals we set for ourselves at the start.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
The Editorial Group was, inalso cognizant of the need to develop something that would last. Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties.
In other countries, our use of the term appraisal requires additional explanation and selling of the benefits of the kind of 154489-2 we describe. Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping.
Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under.
ISO 15489. Records management standard updated
No doubt, the stakes were high. Thank you for this! This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.
Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
Also available as a preprint at: Complex tools and robots 15489- only available to high tech industries and governments are available to people in their homes. We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways. The Standard does not specify an audience.
We attempted, into commence our review by considering questions such as these. However, for recordkeepers as a profession, it is crunch time. Since its release inI have observed that reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.
We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and jurisdictional boundaries.
In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at critical points such as systems migrations, are vital.
To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations.
This decision was taken in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document.
Machine learning, artificial intelligence are utilising massive volumes of 1489-2 to train themselves to take over work and decision making formerly executed by people and organisations. In the revised ISO Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.
Hi Cassie, great article! A new ISO Working Group has been formed to describe how to go about appraisal work oso managing records, to further promote this new understanding for the international audience. This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing.
You are commenting using your Facebook account. Leave a Reply Cancel reply Enter your comment here Indeed in this journal inmy Recordkeeping Roundtable colleagues and I made the case that our professional methods are not coping with the scale and complexity of contemporary recordkeeping challenges and that we are in danger of losing sight of what distinguishes our work from that of other kindred professionals [ii].
It had been twelve years since the issue of the first edition. What form will the recordkeeping professional of the future take?
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